Trello boards: The Digital Age WIP Doc

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Work storytelling and empowerment for individuals and teams.

I’ve been trying to find the best way to convey my work in progress effectively for a while. Using my hard copy planner for the day-to-day workflow and a work in progress (WIP) document certainly helped me to stay focused, but it isn’t the most effective way for me to work.

Throughout my working journey so far, I’ve used the good old-fashioned WIP word document to track my work in progress. You know, creating a table with different headings such as:

  1. Work task/project
  2. Date assigned
  3. Task description/updates
  4. Draft deadline
  5. Official deadline

Oh gosh, and don’t even get me started on my green and red highlighting of words for urgent and complete. I was such a noob. Don’t get me wrong, WIP documents have a purpose! It’s better than nothing, but I could never see a strong visual overview of my work and the order of priority. It’s not even possible to add all the details either or feel like everything is being clearly communicated.

It’s okay to admit that something isn’t working, or if there’s a better way to do something, try it and see how you go. You might even surprise yourself. A flexible mindset is the key to evolving. Living in the digital age, there’s so many new and improved ways to streamline processes. The possibilities are endless.

Embracing Change

I was introduced to Trello a few months ago. At the beginning, I didn’t know how to jump from one extreme to the other, but I knew I had to. It was time to explore the world of Trello and embrace change. It took me a few weeks to get comfortable with the board, but it was a huge relief creating cards and showcasing the visibility of my work.

Key aspects of Trello boards

Visibility – Every member can view the workload and see what tasks need to be done. It’s particularly important for everyone to see who has capacity to take on more work and how to delegate the tasks accordingly.

Prioritisation – Trello cards can be created and you’re able to move the cards around the board. Work tasks that need to be completed first can potentially be moved to the top and the least urgent can be moved to the end of a list. Another member might even leave a comment on the card to help fulfill the task.

Checklist function and deadlines – I love the checklist functionality within the cards! You can easily break down the aspects of a task or project. The team can also see what is required and if someone is away, another person can view the checklist and potentially complete the task. Deadlines can be created so that you can see when a task needs to be done. As the deadline approaches, it displays as “due soon” which is highly motivational for me.

Collaboration –When your work is visible on a board along with everyone else’s work, we can share, collaborate, and learn from each other more as a team. It’s an interactive, digital space. The ability to leave a comment on a card is fantastic and keeps the team on track.

Trello empowers people and their team members. It motivates me and takes away the normal anxiety or stress I might typically face when I can’t see a true visual representation of my work story. I don’t know everything about Trello, but I know I’ll certainly be using it for my work going forward!

While I was working from home during COVID-19, Trello enabled strong collaboration with team members. It is evident, this tool can change a workplace/approach and has proved people can work from anywhere in the world.

I’d love to hear about your experiences using Trello or a similar platform.

Thanks for reading! Over and out.

T 🙂

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